Optimise meetings and committees 

When it applies

Important meetings or committees, such as steering committees, the committee of each department, executive councils with advisors, transformation committees, work group follow-up meetings, important meetings with suppliers or partners. Not all meetings require optimization, only those in which it is important to think together to make the best decisions, ensure understanding and clarify responsibilities.

Problem it solves

Excessive meetings that are long and unproductive: 

  • We spend up to 70% of our time in meetings

  • In most cases, issues are not finished/closed

  • A few monopolize the meeting, many do not get the chance to speak

  • Many meetings end in uncertainty and vagueness, without a clear conclusion

  • The minutes of the meeting (if made), are lost in email threads

Added value by delibera

Reduce the number and duration of meetings (avoiding them in many cases), optimizing their format and results, making them more stimulating and executive, mainly through a template expressly developed for the task.

  • Allows deliberation before and after, arriving informed, with the right information and people

  • Eases the understanding of the objectives, the fulfillment of an agenda, and the access to the necessary information

  • Allows to make decisions avoiding biases and collecting the inputs of all participants, measuring and recognizing collaboration

  • Formalizes the decision-making process, with the tasks, managers and dates for follow-ups, boosting the empowerment and accountability of the team

  • Allows an orderly access to the records for traceability

  • Gives feedback to the sponsor of the meeting for continuous improvement

Sequence of templates to optimise meetings and committees

Pre-meeting 1

Ideas

Brainstorm on how to solve the problem posed in the meeting

Meeting 1

Meeting

Key template in this use

Post meeting 1 and pre-meeting 2

Follow-up

Feedback

Meeting 2

Meeting

Ranking

Online conversations during the meeting to avoid biases

Decision

More effective and efficient meetings with formalized and traceable decisions (minutes)

© Copyright delibera 2020. All rights reserved.

Success case

  • In a leading international company in the communications sector, the CEO optimizes all his monthly steering committees with delibera

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  • The head of global transformation of a leading company in the security sector optimizes  weekly meetings with his peers in 11 countries, using the delibera meeting template

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Contact

© Copyright delibera 2020. All rights reserved.

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