Optimize meetings and committees 

When it applies

Important meetings or committees, like steering committees, department committees, executive councils with advisors, transformation committees, work group follow-up meetings, important meetings with suppliers or partners... Not all meetings require optimization, only those in which it is important to think together to make the best decisions, ensure understanding and clarify responsibilities.

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Problem it solves

Excessive amount of long, unproductive meetings 

  • We spent up to 70% of our time in meetings

  • In most cases, issues were not finished/closed

  • A few monopolize the meeting, many do not intervene

  • Many meetings end in uncertainty and vagueness, without a clear conclusion

  • The minutes of the meeting (if made), are lost in email threads

Added value by delibera

Reduces the number and duration of meetings (avoiding them completely in many cases), optimizing their format and results, making them more stimulating and executive, mainly through a template expressly developed for the task.

  • Allows deliberation before and after. The right people arrive informed and ready for the meeting

  • Makes it easier to understand the objectives, get through the established agenda, and access information

  • Allows to make decisions, avoiding biases, with the input of all participants, measuring and recognizing collaboration

  • Formalizes decision-making, establishing tasks, responsibilities, and dates for follow-ups, boosting empowerment and accountability in the team

  • Allows access to meeting records for traceability

  • Gives feedback to the sponsor of the meeting for continuous improvement

Sequence of templates to optimize meetings and committees

Pre-meeting 1

Ideas

Ideate how to solve the issue that will be dealt with in the meeting

Key template in this use

Meeting 1

Meeting

Post meeting 1 and pre-meeting 2

Follow-up

Feedback

Meeting 2

Meeting

Ranking

Online conversations during the meeting to avoid biases

Decision

More effective and efficient meetings with formalized and traceable decisions (minutes)

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Success cases

  • The CEO of a leading international communications company, optimizes all his monthly steering committees with delibera

  • The head of global transformation of a leading security company, optimizes weekly meetings with peers in 11 countries, using the delibera Meeting template

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Contact

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